Terms & Conditions
These ‘Terms & Conditions’ should be read in conjunction with our ‘Overlanding: What to Expect’ and The Trips sections of the website which contain more detailed information about trip inclusions, costs and visas etc. We advise you strongly to read all of the information contained on the website before sending in your deposit. However, you may cancel your booking within 14 days of us receiving your deposit without penalty, if after reading these documents you feel you have misunderstood any of this information.
We reserve the right to decline any booking at our discretion.
If you book your trip more than 12 weeks before the departure date, you must pay a deposit of £200 or 10% of the total trip price (whichever the greater) at the time of booking. The balance of the trip price must be paid no later than 12 weeks before the departure date of the first trip booked, otherwise we are entitled to treat the booking as cancelled by you in which case the cancellation charges will be payable.
It is your responsibility to arrange suitable adventure travel insurance for the duration of the trip with benefits that cover personal accident, medical expenses, repatriation, loss and damage to personal effects. The policy must include a minimum cover of £2,000,000 for medical and repatriation expenses. In the event that you do not have suitable travel insurance, you will not be allowed to join the trip.
We strongly recommend obtaining insurance at the time of booking in order to cover you for losses should you/we have to cancel your trip. We cannot refund your deposit or subsequent payments once the cancellation deadlines have passed.
Visas & Travel Documentation
It is your own responsibility to comply with all current passport, visa and health requirements for the countries we will be visiting on the trip.
For sources of information on travel health and vaccination requirements, malaria prophylaxis etc see websites listed in (Inherent Risks and Hazards)
Your passport must be current with enough blank pages to complete the trip/s and be valid for at least 6 months from the last day of the trip.
We will advise you which visas you need to obtain in advance and which ones we will be able to arrange on the road. We will provide you with the necessary copies of our vehicle documentation/letters of guarantee/hotel reservations etc in good time. It is then up to you to obtain the visas you need in advance.
We suggest using the services of a visa agent such as Travcour – www.travcour.com (if in the UK, New Zealand, and Australia) to help with this process. It does cost a bit extra but will save you endless time and stress in the long run.
The passport and visa requirements for the trips are specified on the website and in the information you will be sent upon confirmation of your booking.
You must understand and accept that all visa information given by Overlanding West Africa is given in good faith and is based upon the most up to date information we have. You must understand and accept that visa requirements often change at very short notice with little or no warning, so all visa information we give you is liable to change.
Cancellation By You
84 to 30 days 50% of final invoice
Note: If the reason for your cancellation is covered under the terms of your insurance policy, you may be able to reclaim these charges but it is your sole responsibility to do so and we accept no liability for any such claim.
Cancellation By Us
Our trips require a minimum number of participants to enable us to operate them. If the minimum number of bookings required for a particular trip is not met, we are entitled to cancel it. We will notify you no later than 60 days prior to departure.
The itineraries and other details are published in good faith as statements of intention only and reasonable changes to the itinerary, vehicle and equipment use, etc. may be made where we deem necessary or advisable.
If any additional expenses are incurred through delays, accidents or disruption of planned itineraries because of force majeure or considered advisable by us, such expenses are to be borne by you.
You accept that force majeure may prevent us from supplying or performing services and/or itineraries as described.
No refund will be made for any unused services which are included in the trip cost.
Inherent Risks and Hazards
Your booking is accepted on the understanding that you realise the potential risks and hazards that are involved in adventure travel of this kind, including death, serious injury, loss or damage to property, discomfort and inconvenience. By completing the booking form you confirm that you are aware that standards of health and hygiene vary from country to country, and are seldom as high as they are in the ‘western’ world. The trip may be physically challenging and include visits to remote areas. You should be aware of the risks to your health from sources such as, but not restricted to, poor local hygiene, high altitude, heat related illnesses, fatigue, physical injury and tropical diseases.
We recommend that you research your chosen destination using such resources as www.nathnac.org, www.fitfortravel.nhs.uk and www.gov.uk/foreign-travel-advice before booking.
You are responsible for your own equipment and belongings during the Trip and bear the sole responsibility for loss, wear and tear and incidental or accidental damage to your own equipment. We recommend that you take out adequate insurance to cover your equipment. You will be provided with a list of suggested equipment to bring on to the trip.
You must at all times comply with the laws and customs of the countries visited. We have absolute discretion to order a client to leave the tour if they are found contravening such laws and customs, or interfering (or judged to have the potential to interfere) with the well-being of the group, individual member, members, or themselves. In such cases, there will be no refund of the trip price and we accept no liability for expenses incurred as a result.
In booking a trip with us, you acknowledge that you are responsible for making yourself aware through Foreign Office, State Department (or equivalent institution in your country of origin) advice/warnings with regard to the safety of countries and areas in which you will be travelling and to make your own decisions accordingly. The Foreign and Commonwealth Office publishes regularly updated travel information on its website www.gov.uk/foreign-travel-advice which you are recommended to consult before booking and in good time before departure.
You are responsible for informing us in writing at the time of booking of any known illnesses, disabilities or medical conditions, or, if not known at the time of booking, at the earliest opportunity thereafter prior to the departure of the tour. If you are found to have an undeclared or understated medical condition you may be ordered to leave the tour with no refund of the trip price.
The crew have the authority to make difficult decisions. Should you present a medical condition whilst on the trip we reserve the right to insist that you seek medical advice. If you decline to act upon this advice, you could be putting others on the tour at risk and may be asked to leave the trip. This extends to physical, mental and behavioural conditions
Any arrangements which you make independently which do not form part of the published trip itinerary are entirely at your own risk. In such an event all liability and responsibility that we bear to you will immediately cease.
At the beginning of the trip you must provide the crew with your local payment/kitty contribution, the amount of which is specified on our website and pre-trip planning information. Failure to do so will be deemed a breach of contract on your part and you will not be carried on the trip.
The contents of this website are based on knowledge and information available to Overlanding West Africa at the time of writing. No warranty is given for the validity of the information supplied.
We cannot accept any liability for any delay or cancellation in your flight to the joining point of the trip or returning from the end point of the trip, whether the delay or cancellation is caused by adverse weather conditions, rescheduling by an airline, airport authority and/or action by air traffic controllers, mechanical breakdown or industrial action. In certain circumstances delayed departure may be covered by your travel insurance
* ’Force majeure’ is any event or circumstances which we could not, even with all due care, foresee or avoid. Such events may include, whether actual or threatened, war, riot, civil strife, terrorist activity, industrial dispute, natural or nuclear disaster, adverse weather or road conditions, fire, bureaucratic obstacles, changes in schedules or mode of transport by ferry companies, airlines, bus or train operators and all similar events outside our control.